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Legal & Privacy

Effective: 20 December 2006

The Universal Air Travel Plan, Inc. (hereafter referred to as "UATP") is committed to maintaining the privacy of personal information that you provide to us when using the UATP Web site. This Privacy Policy describes how we treat personal information received about you when you visit the UATP web site and/or register for our Annual Conference. We may change the Privacy Policy from time to time.  We will post any materials changes on the UATP web site, so be sure to check this site periodically.

Scope and Nature of the Policy

Data Collected

For each visitor to our web pages, the UATP web server automatically recognizes the consumer's domain name and e-mail address (where possible).  UATP collects personally identifiable information from you and about you, including the e-mail addresses of those who communicate with us via e-mail, information volunteered by the consumer, such as survey information and/or site registrations, name and address, telephone number, and fax number.  We also may collect information about your interests in and use of our various programs and services.

We also automatically collect IP addresses and web site usage information from you when you visit our web site.  This information helps us evaluate how our visitors use and navigate our web site on an aggregate basis, including the number and frequency of visitors to each web page and the length of their visits.

By providing any personal information to us, you fully understand and clearly consent to the transfer of such personal information to, and the collection and processing of such information in, other countries or territories. Any such transfer and processing by us will be in accordance with this Privacy Policy.

Like many other websites, we use "cookies" to help us gather and store information about visitors to our websites.

A cookie is a text-only string of information that a website transfers to the cookie file of the browser on your computer's hard disk so that the website can remember who you are.

A cookie will typically contain the name of the domain from which the cookie has come, the "lifetime" of the cookie, and a value, usually a randomly generated unique number.

You have the ability to accept or decline cookies by modifying the settings in your browser. However, you may not be able to use all features of our site if cookies are disabled.

There are a number of ways to manage cookies. Please refer to your browser instructions or help screen to learn more about these functions. For example, in Internet Explorer, you can go to the Tools/Internet Options/Security and Privacy Tabs to adapt the browser to your expectations. If you use different computers you will need to ensure that each browser is adjusted to suit your cookie preferences.

How Your Information Is Used

We may use the personally identifiable information you provide for responding to your requests for information or to fulfill your order, including when you register for our Annual Conference.  We also use this information you provide to contact you regarding one of our programs, such as our conference.  In addition, we may, from time to time, use the information you provide to provide you with information about other programs, events, and services in which you may be interested.  If you would like to request that we not use information we collect about you for such marketing purposes, please contact us at marketing@uatp.com.

We may also use information we collect at this site to personalize the content, improve the content of our web page, and/or to provide you with product or service offers.

We may disclose personally identifiable information collected at this site in response to legal process, for example, in response to a court order or a subpoena.  We also may disclose such information in response to a law enforcement or other government agency's request, or where we believe it is necessary to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, violations of our terms of use, to comply with legal requirements, or as otherwise required by law.

In addition, we may share information in the event of a bankruptcy, or a merger, acquisition, joint venture, or other business combination involving us.

UATP acts as a data processor on behalf of its business customers by streamlining billing and providing travel managers with detailed activity reports that track a traveler's; carrier, destination and travel itinerary.  In this capacity, UATP acts on the instructions of its business customers and does not own or have independent rights to control of the personal data it collects and/or processes on their behalf.  UATP will not disclose to third parties personal data processed in this capacity, except as permitted or required by the processing agreement, EU or Swiss Safe Harbor Framework, or applicable Member State data protection law.  For more information on our EU and Swiss Safe Harbor Policy, please see discussion below.

Other than the uses set forth above, we do not disclose personally identifiable information to third parties without your permission.  California law permits residents of California to request certain details about what personal information a company shares with third parties for the third parties' direct marketing purposes. We do not share your information with third parties for the third parties' own and independent direct marketing purposes unless we receive your permission. If you have questions about our sharing practices or your rights under California law, please contact us at marketing@uatp.com.


We have put in place appropriate administrative, technical, and physical procedures to safeguard and help prevent unauthorized use of or disclosure of the information we collect online.

Links To Third Party Sites

UATP's web site may also have links to the sites of other companies.  UATP is not responsible for their privacy practices nor do we monitor or control the information collected when you choose to access those web sites.  Since their treatment of personally identifiable data may differ from ours, we encourage you to learn about the privacy policies of those companies.

EU and Swiss Safe Harbor Policy

UATP has many international client relationships and as such has developed global practices designed to address applicable data protection requirements.  For certain data transferred from Europe on behalf of our business customers, UATP complies with the requirements of the Safe Harbor Privacy Principles issued by the U.S. Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries and Switzerland.   UATP has certified that it adheres to the U.S-EU and U.S-Swiss Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access, and enforcement and associated Frequently Asked Questions (FAQs).  To learn more about the Safe Harbor program, and to view UATP’s certification, please visit http://www.export.gov/safeharbor/.

For more information on UATP's privacy policy with respect to the U.S.-EU and U.S.-Swiss Safe Harbor, please click here (link to http://uatp.com/legal-privacy/safe-harbor.html).

While our primary operations are in the US, UATP may transfer data provided by and about customers to the appropriate office, distributor, partner or consultant to deliver the service or information required to service the customer.  In order to provide service in a timely, cost effective and efficient manner, data provided by UATP may be made available to authorized UATP users across our global offices that require access to the data for business services.

If you are located outside of the United States, please note that the information you provide to us may be transferred to the United States.

By registering on the UATP web site, you consent to this transfer.

Updating Information

UATP makes reasonable efforts to ensure that the personally identifiable data we have about you is reliable for its intended uses, accurate, current and complete.  You may request access to the personal information that UATP collects by sending a request to the below address with sufficient proof of identification.  You may correct factual errors in that data by sending a request to us that credibly shows the error.  Consumers can have this information corrected by sending us e-mail at the below address.

Contacting Us

If you have any questions about our privacy policy or practices, you may contact us at the following address:

1425 K Street, NW
Suite 700
Washington, DC 20005

Updated: January 6, 2016